G.L. Thompson Association Management
"A different kind of Management Company"
G.L. Thompson Association Management Services
No matter the size of your homeowner or condominium association within Historical St. Augustine, St. Augustine Beach, Palm Coast, Flagler Beach and Ormond Beach, that you call home, we tailor our property management services to support your community. Our mission is to manage the day-to-day operations of your community in a professional and efficient manner to maintain your community and have the association as a whole function at the highest possible level, while working within the constraints of the association's budget.
The Property Manager will be duly licensed by the State of Florida as a Community Association Manager (CAM) and will maintain such license in a current status during tenure as Manager. More specifically, the manager will provide the following services to the Association by the manager or by outside contractors retained and paid for by the Association. The manager will monitor, supervise, control and direct all on-site work and activities in such a manner as to maintain and protect the Association's property and provide for the general safety and well-being of all residents. Effectively manage the Association's employee, maintain proper staffing requirements. Set goals, measures performance, coach and discipline Association's staff as required. Develop a team attitude.
Accounting and Financial Reporting:
- Maintain all accounting records using approved accounting procedures.
- Prepare monthly financial statements and submit to the Board for review.
- Prepare an annual budget for approval by the Board.
- Prepare an annual financial statement and submit to the Board for review.
- Distribute coupon books to homeowners for payments of assessments and arrange for all payments to be made directly to the Association's bank account via bank lockbox.
- Follow-up and collect all delinquent accounts after consultation with the Board.
- Transfer monthly deposits from the Operating Account to the Reserve Account in the amounts specified in the yearly budget. Invest these funds as authorized by the Board.
- Process vendor invoices and make payments of approved invoices.
- Arrange for audits or reviews of financial statements as required.
- Arrange for the preparation of annual tax returns.
The Property Manager shall attend all annual meetings of the Association, all meetings of the Board and such additional meetings as are requested by the Association or directed by the Board. The Manager shall cooperate with the Association in the preparation of the Association's annual meeting.
- Perform on-site visits/inspections as required.
- Organize and establish a liaison for repair work on common areas as directed by the Board of Directors.
- Collect bids for common area maintenance and major maintenance projects.
- Collect and review all maintenance proposals by outside vendors and make recommendations to the Board. Major work will require three bids.
- Collaborate with consultants and engineers hired by the association.
- Schedule and oversee any on-site maintenance jobs.
- Recruit, hire, and train all Association personnel as directed by the Board of Directors.
- Prepare daily, weekly, monthly preventative maintenance schedules if requested from the Board.
- Supervise all on-site personnel.
- Prepare on-site personnel job descriptions.
- Maintain common areas in accordance to the standards of the Board of Directors.
- Negotiate and retain contracts and services, including utilities, building services, auditing, fire equipment, and any other contract services.
- Assist in processing insurance claims for the Association.
Ongoing and Normal Project Coordination:
The Property Manager will work closely with all owners, the board, rental agencies, contractors, maintenance and repair services and legal and accounting services to establish the very highest level of cooperation and performance, and consequently, to ensure successful management for all the Association's properties and assets.